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John Abbott College

Administration Technician

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IMPORTANT: Effective immediately.

JOB SUMMARY: UNDER THE DIRECT SUPERVISION OF THE ADJOINTE ADMINISTRATIVE, TO PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL DUTIES FOR HUMAN RESOURCES SERVICES.

DUTIES AND RESPONSIBILITIES

Continuing Education and Summer School Faculty - Administration 

Assure technical administration of contracts and schedules for credit and non-credit courses in Continuing Education, Intensive Nursing Program and Summer School Update the SRIC/ GEREMI/ HR/Payroll system and advise payroll of changes  Verify seniority list to ensure that Cont.Ed teachers hired during the year are reflected in the list, and those who no longer have priority are removed from the list. Correct SPOC entry errors after first transmission and process adjustments as needed for Cont.Ed. Collect and evaluate scholarity documents for the classification of Continuing Education Faculty, ensure proper follow up and process files within the prescribed delays Open employee files for new faculty members and ensure all required documents are filed accordingly  Ensure that faculty contracts are signed and processed within the prescribed deadlines Calculate workload percentages for Faculty Professional Development Committee as required Liaise with Continuing Education team and faculty as needed Faculty Postings - Continuing Education

Create ATS requisitions for internal and external job postings  Is responsible for cross-posting and external advertising as required Post job vacancy notices on the JAC Portal and HR Information Boards, and send notice to JACFA Receive and respond to questions from employees/external applicants regarding the ATS on-line application system Schedule and organize selection committees as required Other

Participate in a variety of continuous improvement projects  Perform any other related tasks as may be assigned Document work processes and update as needed Back-up on:

Day Division Faculty and Postings

EDUCATION:

Diploma of college studies (DEC) in Business Administration or equivalent which is recognized by the competent authority.

SPECIFIC REQUIREMENTS

French - Intermediate both oral, written and written comprehension English - Advanced both oral, written and written comprehension Advanced computer skills (Word, Excel, Internet)  Problem solving and analytical skills Autonomous – must be able to work with minimal supervision Ability to organize work efficiently Strong interpersonal skills and initiative Ability to multi-task, work under pressure and to meet set deadlines

Required Tests: Testing may be required to demonstrate knowledge of:

Word (advanced) Excel (advanced) French – Intermediate both oral, written, and written comprehension  English – Advanced both oral, written, and written comprehension Problem solving and analytical skills

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Situated on the most western tip of the island of Montreal, in Sainte-Anne-de-Bellevue, John Abbott enjoys a rural setting just a half hour drive from downtown Montreal. As one of 48 CEGEPs (collège d’enseignement général et professionnel) in Québec, John Abbott offers two types of programs: two-year pre-university programs that lead to university, and three-year career or professional programs designed to lead directly to the labour market.


Primary Address

21 275 chemin Lakeshore
Ste-Anne-de-Bellevue, Quebec, H9X 3L9