IMPORTANT: Effective immediately.
JOB SUMMARY: UNDER THE DIRECT SUPERVISION OF THE ADJOINTE ADMINISTRATIVE, TO PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL DUTIES FOR HUMAN RESOURCES SERVICES.
DUTIES AND RESPONSIBILITIES
Continuing Education and Summer School Faculty - Administration
Assure technical administration of contracts and schedules for credit and non-credit courses in Continuing Education, Intensive Nursing Program and Summer School Update the SRIC/ GEREMI/ HR/Payroll system and advise payroll of changes Verify seniority list to ensure that Cont.Ed teachers hired during the year are reflected in the list, and those who no longer have priority are removed from the list. Correct SPOC entry errors after first transmission and process adjustments as needed for Cont.Ed. Collect and evaluate scholarity documents for the classification of Continuing Education Faculty, ensure proper follow up and process files within the prescribed delays Open employee files for new faculty members and ensure all required documents are filed accordingly Ensure that faculty contracts are signed and processed within the prescribed deadlines Calculate workload percentages for Faculty Professional Development Committee as required Liaise with Continuing Education team and faculty as needed Faculty Postings - Continuing Education
Create ATS requisitions for internal and external job postings Is responsible for cross-posting and external advertising as required Post job vacancy notices on the JAC Portal and HR Information Boards, and send notice to JACFA Receive and respond to questions from employees/external applicants regarding the ATS on-line application system Schedule and organize selection committees as required Other
Participate in a variety of continuous improvement projects Perform any other related tasks as may be assigned Document work processes and update as needed Back-up on:
Day Division Faculty and Postings
Diploma of college studies (DEC) in Business Administration or equivalent which is recognized by the competent authority.
French - Intermediate both oral, written and written comprehension English - Advanced both oral, written and written comprehension Advanced computer skills (Word, Excel, Internet) Problem solving and analytical skills Autonomous – must be able to work with minimal supervision Ability to organize work efficiently Strong interpersonal skills and initiative Ability to multi-task, work under pressure and to meet set deadlines
Required Tests: Testing may be required to demonstrate knowledge of:
Word (advanced) Excel (advanced) French – Intermediate both oral, written, and written comprehension English – Advanced both oral, written, and written comprehension Problem solving and analytical skills