C20-21-SS-15

Heritage College

Administration Technician (Temporary full-time replacement for the duration of one-year, or until return of the incumbent)

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SALARY RANGE
22.23$ - 29.05$
ROLE SUMMARY
Reporting to the Registrar, the Administration Technician performs various technical level administrative tasks of an administrative nature related to Regular and Continuing Education.

In the area of school organization, he/she participates in the technical processes related to admission, registration and course confirmation, student records management and computerized files or other administrative duties.  

In the area of finance management, he/she collects, analyzes and prepares data or information with a view to assisting in the budget preparation, production of the financial statements and purchases. He/she participates in the daily control of the budgets process. Will form part of the team that assists personnel and users in the Student Services.
DUTIES
*For the complete list of duties, please contact our HR department by sending email to hr@cegep-heritage.qc.ca.

Admission/Registration
  • Performs operations and transmissions related to admissions and registration.
  • Tracks validation.
Communications
  • Communicates to students through various means as required.
  • Requests refunds (Clara).
  • Forwards form letters to be approved and signed by the Registrar (Clara).
Québec Resident Dossier
  • Applies MES rules based on information provided.
  • Collects and verifies documents.
  • Assigns the proper code in CLARA.
Ministry Databases
  • Orders reports and verifies them for accuracy, makes corrections as required (i.e.: Socrate, Charlemagne, SYSEC, ARIANE, etc.).
Transmission
  • Transmits all required data in CLARA based on Ministry's operation calendar (i.e.: Socrate, SYSEC, etc.).
Final Marks
  • Prints and forwards reports for grades not submitted to Academic Services.
  • Follows-up with faculty concerning IT or IN marks.
  • Enters the marks into CLARA.
Graduation/ SYSEC (Système des Sanctions des études collégiales)
  • Transmits, reviews and corrects all information related to "Les objectifs et standards atteint» (OSA). 
  • Runs AEC simulation for each student once their work term marks are received.
  • Provides the report of AEC's refused to the Registrar for correction of the Program Grid or confirmation that the student will not be graduating.

Financial Services Duties

  • Participates in the budget preparation process.
  • Determines breakdown of budgets for projects overlapping more than one financial year.
MINIMUM QUALIFICATIONS REQUIRED
    • Diploma of collegial studies (DEC) in Administration, or a diploma or attestation of studies whose equivalence is recognized by the competent authority.
    • Must possess very good communication skills in both English and in French (oral, written and comprehension).
    • Experience with Microsoft Office is essential.
ADDITIONAL QUALIFICATIONS
    • Must possess excellent communication, organizational and interpersonal skills.
    • Must have excellent analytical and problem solving skills.
    • Must be diligent, dynamic, creative and detail oriented.
    • Must be able to work independently with minimal supervision, and have the ability to work as part of a team.
    • Must be able to work effectively with respect to deadlines and produce accurate results.
    • Must be flexible and able to adapt quickly to different situations.
    • Must have a strong work ethic and exercise discretion.

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As the only English post-secondary educational institution in Western Quebec, Heritage College is committed to the social, cultural and economic advancement of the community. Its first priority is to provide to individuals and groups within that community quality learning opportunities for the achievement of their education, career, and life-long goals.


Primary Address

325, boul. Cité des Jeunes
Gatineau, Québec, J8Y 6T3